Establishing a Support Relationship

Once a grant is awarded, a firm support relationship is established between you as the project manager and us as a private funding agency. The framework is the specific project assistance defined in a support agreement. Of central importance is the reporting process linked to project stages. This comprises the interim and final reports for the internal foundation controls and the public reports on the Gebert Rüf Stiftung website. The support agreement also includes two obligations concerning extra-scientific communication.

Project Controlling

The support relationship is initiated during a support colloquy and is formalized with the conclusion of the support agreement. At the start of your project, it should be publicized on the Gebert Rüf Stiftung website. This web presentation text should be regularly updated. The project managers are responsible for the details entered.


Interim and final reports must be submitted by the contractually agreed deadlines in accordance with the following guidelines. The project is formally concluded with a debriefing interview. The discussion examines whether both parties adhered to the support agreement and analyses the knowledge gained as a result of the grant-making relationship and the project with regard to content and strategy.

Project Communication

«Public understanding of science» is an integral grant-making objective of Gebert Rüf Stiftung and is therefore an activity that accompanies each individual project: project managers undertake to regard extra-scientific, public communication as part of the scientific project work and to act accordingly. In addition to public relations work directed at the media, three binding commitments are to be met:

1. School Visit: «Project Workshop»

Project workshop: the project managers conduct a guided tour of the laboratory/research premises for a secondary school class (level I or II).

2. Intensive Advanced Training Course: «Media Training»

Media training: one of the project team members participates in an intensive course of further training. Under the support agreement, Gebert Rüf Stiftung will cover the full course costs for one person per project. When enrolling for the course, indicate «Gebert Rüf Stiftung project» and the project number.

Various media training courses in German, French and English are offered. These are held several times a year in cooperation with the Swiss School of Journalism (MAZ) in Olten and the Swiss National Science Foundation in Lucerne and Lausanne.

MAZ media courses
German: Camera training (1 day); writing training (1 day or 4 half-days); combined writing/camera training (2 days)

English: Camera training (1 day); combined writing/camera training (2 days)

SNF media courses
German: Camera training (1 day), writing training (2 days)

French: Camera training (1 day), writing training (2 days)

Soon available
From January 2019 the media training will be replaced by a Smovie Workshop, tailor-made for GRS project leaders. In this course, you will learn how to put your project in the limelight on film - all with your mobile phone. Course data in Zurich and Lausanne will follow soon

3. «Final Impact Clip»

Each project team produces a 3-minute YouTube-suitable film on the project after completion of the work. The short clip shows what has been achieved in concrete terms with the support of Gebert Rüf Stiftung (products, services) and how the project will be continued (additional financing, partnerships).
The «final impact clip» must be submitted together with the final report and will be published, among other things, on the website of Gebert Rüf Stiftung.

Public Relations Work: Reference to Gebert Rüf Stiftung

Each project that is supported must include targeted public relations work. This involves publicizing in suitable print and mass media the specific contribution the project is making to solving a socially relevant problem. There is an obligation under the support agreement to mention our project partnership in accordance with clear guidelines wherever appropriate.